The personal curation of digital objects: A lifecycle approach

Purpose – This paper aims to set out a coherent intellectual framework to help to better understand how people create, organise, manage, use and dispose of their personal digital archives. The context for this is the increasing volume and diversity of digital information objects being captured and stored by individuals in their personal capacities and the need to find ways to preserve this material for posterity.Design/methodology/approach – The research presented here is based on literature analysis, the questions having been informed by an earlier series of in‐depth interviews. The approach taken is to synthesise key concepts from the computer science, information management, and archives and records management literatures. Key concepts from the existing literature in computer science, information management, and archives and records management were elicited and synthesised to create a coherent document lifecycle narrative.Findings – Individuals exhibit great diversity in terms of personal information m...

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