Facilitating dynamic flexibility and exception handling for workflows

Workflow Management Systems (WfMSs) are used to support the modelling, analysis, and enactment of business processes. The key benefits WfMSs seek to bring to an organisation include improved efficiency, better process control and improved customer service, which are realised by modelling rigidly structured business processes that in turn derive well-defined workflow process instances. However, the proprietary process definition frameworks imposed by WfMSs make it difficult to support (i) dynamic evolution and adaptation (i.e. modifying process definitions during execution) following unexpected or developmental change in the business processes being modelled; and (ii) exceptions, or deviations from the prescribed process model at runtime, even though it has been shown that such deviations are a common occurrence for almost all processes. These limitations imply that a large subset of business processes do not easily translate to the 'system-centric' modelling frameworks imposed. This research re-examines the fundamental theoretical principles that underpin workflow technologies to derive an approach that moves forward from the productionline paradigm and thereby offers workflow management support for a wider range of work environments. It develops a sound theoretical foundation based on Activity Theory to deliver an implementation of an approach for dynamic and extensible flexibility, evolution and exception handling in workflows, based not on proprietary frameworks, but on accepted ideas of how people actually perform their work activities. The approach produces a framework called worklets to provide an extensible repertoire of self-contained selection and exception-handling processes, coupled with an extensible ripple-down rule set. Using a Service-Oriented Architecture (SOA), a selection service provides workflow flexibility and adaptation by allowing the substitution of a task at runtime with a sub-process, dynamically selected from its repertoire depending on the context of the particular work instance. Additionally, an exceptionhandling service uses the same repertoire and rule set framework to provide targeted and multi-functional exception-handling processes, which may be dynamically invoked at the task, case or specification level, depending on the context of the work instance and the type of exception that has occurred. Seven different types of exception can be handled by the service. Both expected and unexpected exceptions are catered for in real time. The work is formalised through a series of Coloured Petri Nets and validated using two exemplary studies: one involving a structured business environment and the other a more creative setting. It has been deployed as a discrete service for the well-known, open-source workflow environment YAWL, and, having a service orientation, its applicability is in no way limited to that environment, but may be regarded as a case study in service-oriented computing whereby dynamic flexibility and exception handling for workflows, orthogonal to the underlying workflow language, is provided. Also, being open-source, it is freely available for use and extension.