A new digital report for disseminating meeting outcomes

Abstract: This paper explores the "digitalization" of a particular genre of written documents, the ones produced by meeting processes, especially supported by Electronic Meeting Systems. Although it is now common to find meeting reports in a digital format, it was found that they are simply replicas of the paper versions. As long as a purpose of a meeting report is to disseminate meeting outcomes it is important understanding what kind of new digital document must be produced to improve this process. In this paper it is proposed a solution based on the notions of meeting genre and meeting genre system, but extends the last concept to incorporate the context notion. In order to implement the proposed solution, it was analyzed the actual digital meeting reports produced. Then, it was set up an experiment with a small sample of users to understand the impact of the additional characteristics in the dissemination process.